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U.C. Riverside Procurement Card
The Department of Purchasing administers the Purchasing Procurement Card (ProCard) program for UC Riverside. Purchasing continues to develop the program which allows designated UCR career employee's to make low dollar purchases of products and services on behalf of University departments, and is an efficient support tool to conduct department level purchases in an expeditious manner.
US Bank issues the Procurement Card which is a Visa 'charge' card rather than a credit card. Although becoming a cardholder is not mandatory, the programs intent is to provide a convenient purchasing tool which can be used instead of DAPO's, eliminates the use of personal funds for business expenses thereby eliminates purchase orders, payments made from invoices and reimbursement transactions. It's important to note the Purchasing Procurement Card is separate from the Travel and Entertainment (T&E) card which is a credit card issued and administered by UCR Accounting. Both cards are issued by US Bank; however, the Purchasing ProCard should never be used for travel and entertainment or to include expenses associated with T&E. In addition, there are built-in controls to prevent restricted purchases on the Purchasing ProCard.
With reference to Purchasing and ProCard Policies (http://www.purchasing.ucr.edu/purchasing/index.php?content=policies/policies.html & http://matmgmt.ucr.edu/purchasing/proc_card/index.php?content=policy/index.html), and the list of Restricted Items http://matmgmt.ucr.edu/purchasing/proc_card/index.php?content=res_items/index.html), the card is a convenient purchasing tool whereas vendors are paid by the bank within 48-72 hours of a purchase. The department Financial Officer (FO) determines card limits and can request limit changes to the ProCard Coordinator to better accommodate department purchasing needs. Card limits include a per transaction dollar amount, per monthly cycle dollar amount, per day number of transactions and per monthly cycle number of transactions.
A ProCard holder is administratively responsible for all transactions made with their ProCard, and is subject to all of the ProCard purchasing policies and restrictions. Designated cardholders are delegated LVPA by the Director of Material Management. There are additional departmental level roles that interlink the programs business process. The FO designates at least one Reviewer to examine transactions for overall appropriateness, completeness, accuracy, and policy compliance. The Department Card Administrator (DCA) maintains card documentations, reconciles card charges, and redistributes charges from the default FAU to the appropriate FAU. Prior to a ProCard being issued, the cardholder, Financial Officer, Reviewer and Department Card Administrator must complete the "Procurement Card Training" that includes "Nuts & Bolts of UCR Purchasing".
Purchasing is working with Computing & Communications to develop an on-line ProCard training module accessible via iViews with plans for deployment by end of summer 2007.
Purchasing is committed to the enhancement of the Procurement Card program and our goal is to provide assistance to you with UC Policies/Procedure interpretation and compliance that will enable you to make informed purchasing decisions in supporting the University's mission which includes comprehensive programs, services and excellence.
I welcome your questions about our program.
Regards, Dana Allen
Procurement Card/Small Business Coordinator
Purchasing Department
Email: dana.allen@ucr.edu
951-827-3008
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